We welcome applications from new traders doing food and drinks but please be aware, this is not a food and drink festival!

The reason we like to keep these to a minimum is to ensure each one has the opportunity to make some decent money. We appreciate the overheads and costs involved in running a hot food stall (not just the power to cook but also the fuel to get there) needs to work out as a viable option for their business.

We already have an established set up for the person who runs our tea room for us and she and her team spend many, many hours baking everything fresh - nothing is frozen in advance. 

There is sometimes one other trader doing vegan and gluten free food indoors and also another that does other themed cupcakes and larger special occasion cakes to order.

We like to have generally no more than two outdoor hot food traders that offer something a little more exciting and unique - one doing different types of meats, spicy sausages, hog roasts, smoked meats, one doing amazing pizzas and one vendor that specialises in jacket potatoes to be able to offer vegan and vegetarian options in addition to chilli, beans, cheese fillings etc. Tbh the jacket spuds are harder to pin down so is often just one trader so consider some veggie options on your menu.

Each trader will be supplied with a laminated trader pass which must be worn at all times to receive discounted prices for food/drinks and also to access the building. 

We do discounted cuppas for traders on production of the trader pass from the tea room.

There are also photographers that regularly attend our events that take wonderful photos which are shared extensively so these also carry a special LSM Photographer pass to also receive discount. Food and drink traders are advised to work out in advance what sort of discount they are happy to give.

Please go to this link here to see all the basic trading information. Food and drink traders (both indoor and outdoor) please read the following.

At Bradford Industrial Museum paperwork has to be submitted in addition to the PSLG (Public Safety Liaison Group) and Environmental Health. I have to submit a list of traders names and confirm that I have seen proof of all documentation required. I am going to do this for all events now just to be on the safe side.

We check online that FSA certification is still current with all food vendors/traders through the Food Standards Agency website here.

All food stalls should be registered with their local authority and must have a food hygiene rating of 3 or above. 

They also need to comply with the national outdoor catering guide. This link here takes you to the Outdoor Catering Checklist based on this national guidance and must be filled in by every food trader and indoor traders doing anything edible. Carry copies of all documentation with you on the day as this form will be used when inspecting the stalls, should Environmental Health Officers decide to attend the event. 

More helpful information for food traders can be found here (The Nationwide Caterers Association).

Alcohol sellers must hold their own personal licence and in addition will need to apply to the relevant council for a Temporary Event Notice. Please wait for me to confirm if there is a second seller also doing drinks so that you can communicate to each other and sort the licence out between you and send me a copy when you have it in place.

PLEASE NOTE: If you make something and it contains alcohol, even just a little bit, check information here as you would probably need a Personal Licence.

Outdoor food traders need to have their own full set up as there may not be access to power nor shelter. Hot food cannot be done indoors due to H&S. Outdoor traders cannot stay on site overnight at any venues.

Proof of relevant documents/certificates must be supplied in advance.

As event organisers we insist on any trader doing something edible or drinkable to supply all of the following with their application to trade:

  • The business must be registered with their local Environmental Health department. 
  • FSA Food Hygiene Rating showing contact address, trading address, local authority with whom they are registered. 
  • Level 2 Food Safety in Catering (this is what was formerly Basic Food Hygiene) for all people working on your stall.
  • The business should ideally have previous experience of outdoor catering. 
  • A Risk Assessment (if you don't have one, basic templates can be found online, it's all mainly common sense!)
  • The Outdoor Catering Checklist (download and fill it in online)
  • PLI certificate.
  • There must be a Food Safety Management System in place for the business. Appropriate sections of this should be available at the event. It should specifically address the practices being undertaken at the event
  • Personal licence (for alcohol sales)

 For businesses which will be storing, handling, preparing, cooking and serving food that are high risk you can use the enclosed Outdoor Catering Checklist to obtain information that may help you assess if they can satisfy the requirements.  These are outlined as follows; 

businesses selling high risk food must have good wash-hand facilities.   These must include a basin or sink with a supply of hot and cold water. Ideally this should be a purpose built unit connected to a water supply and drainage facilities. Thermos flasks of hot water are not acceptable as they do not hold enough water. The supply for hand washing must be separate from that used for making beverages for sale. 

where the source of the hot water supply is an urn the enforcement officer must be satisfied there is a safe and quick method for transferring the boiling water to the wash-hand sink and a means of mixing it with cold water in a basin with a plug. Small compact self-contained hand wash units that run off a vehicle’s electrical system are available. Bowls that fold or clip away make it easy to use for the food business operator. These may be available to hire.

the checklist should be circulated to all food businesses attending an event 

not all aspects of the checklist will apply to every business

if food inspectors attend the event, it will be expected that all high risk food businesses

will comply with every aspect of this checklist

if businesses do not comply with the check list then they may not be allowed to trade and may be subject to further action

In general, where a business is selling products which are low risk, the main considerations for food safety purposes are that;

food is protected from contamination.
there is good stock rotation.
a wash hand basin, whilst preferable, is not essential, as long as the business provides alcohol wipes for cleaning and sanitising hands.

Other info from us:

· Provision of water supply & waste water disposal facilities/drainage points - there is a water supply available in the Provender and there are drains.

· Provision of trade waste disposal facilities including arrangements for disposal and collection of waste oil - there is trade waste disposal but usually the traders take their own waste away.

· Contingency for interruption of supply of water, power, etc - if there is a power cut then there wouldn’t be a secondary supply available. The fire alarms etc have backup batteries

Pitch fee for drinks and outdoor hot food traders is just 10% of your takings payable at the close of business. (Food traders: in addition I and my husband get to sample something from your menu for lunch! Great recommendation when customers see and smell what I have brought to our stall :) )

I now need to take a £20 (per day) non refundable deposit to secure your spot when you agree to trade with LSM at any of our events. This is due to food traders in the past letting me down with little or no notice to find someone else and this will be deducted from the 10% payable to me at the end of the weekend. Invoice will be sent on confirmation of your booking.

Please be aware that any outdoor set ups need to be packed up at the end of each day as there is no facility to remain on the grounds overnight - all venues are locked and secured and their insurance will will not allow traders to sleep inside in a campervan nor to take responsibility for anything left out.

Indoor traders selling anything edible are charged at the normal pitch fee price.

If you sell anything edible or drinkable (even if you don't make it yourself such as cans of pop) your home premises MUST be registered with your local authority as a food trader. This information has come direct from Environmental Health.

Now you've read all that, here's the application form I need you to fill in and email back to me with all documents attached.


free templates